Request Materials for the Physical Collection

College Library Reserves will purchase or borrow copies of requested books. Media and digital items will be purchased when the content falls within the scope of the collection and can be supported by the existing reserves budget. Only materials expected to be used by most students in the course should be requested for reserve.

To have materials added to the Reserve Collection for your course, send a request to the Reserves Acquisitions Office via:

• Campus mail: 1191A College Library, Helen C. White Hall
• Fax: (608) 262-4631
• Online Request Form
• Email: reserves@library.wisc.edu

Please include the following information:

• Name of department.
• Course number and section number
• Instructor's name.
• The semester(s) in which the materials will be used.
• A complete citation for each title.
• Which titles have been ordered for student purchase, and at which campus area bookstore.

College Library accepts reserve requests at any time and processes them in the order received. Processing delays may be expected at the beginning of the semester. Please request reserve materials as early as possible before they will be needed by the class.

Although written reserve requests are required, please call us at (608) 262-3192 with any questions you might have.

Submit Personal Copies for the Reserve Collection

College Library will place on reserve your personal copies of books or audio-visual items. Course packets available for purchase at any local copy center can not be scanned for electronic reserves, but we will bind the print copies and place them on reserve. Personal copies will need to have barcodes, tattletape, and labels. Although every effort is made to provide security for all materials, the library cannot be responsible for the theft or mutilation of your personal copies.

We are unable to accept videotapes that you have made of copyrighted materials (films, televised series or other programs). We are required to purchase the commercially produced versions of these materials.

To have personal books and course packets added to the Reserve Collection, send or bring them to the Reserves Acquisitions Office, 1191A College Library. They can be dropped off with this form at the Reserves Office or the main desk in College Library.

College Library accepts personal copies at any time and processes them in the order received. Processing delays may be expected at the beginning of the semester. Whenever possible, please submit these materials at least two weeks before they will be needed by the class.

Adding Readings to Electronic Reserves

Photocopied course materials (with the exception of reading packets which have been made available for sale to students) can be scanned as .pdf image files and made available via MyUW at http://my.wisc.edu/portal/. NOTE: Separate photocopies available electronically will NOT be staple-bound together and placed within the College Library Reserve Collection.

College Library Reserves will scan syllabi, lecture notes, homework sets, exams and readings. Both chapters of books and journal articles can be scanned if you feel that they are within copyright compliance. We cannot scan photocopies of entire books or entire issues of a journal, according to the Fair Use provisions of the U.S. Copyright Code.

You can also send us Microsoft Word, PDF and PowerPoint files. If you want to include readings available online through a UW-Madison Libraries database, please provide the full bibliographic citation, complete URL and database name for each item being requested.

When submitting materials, please provide the following information or use this form.

• Name of department
• Course number and section number
• Instructor's name
• The semester in which the materials will be used

In order to speed up the processing of your request for new e-reserves materials, we make the following recommendation:

• Submit materials organized in desired order
• Append course syllabus or list of readings in preferred order
• Provide clean, single-sided photocopies on 8.5" x 11" paper (avoid black edges and extraneous markings)
• Attach with paper clips, rather than staples
• For copyrighted materials, please include the full citation of the original source of publication (including copyright ownership statement)

Materials are processed in the order in which they are received and as quickly as possible. Processing delays may occur at the beginning of the semester.

View Your Course Reserves

You and your students can view the list of titles on reserve for your courses by selecting the Course Reserve tab in MadCat. Help with Course Reserve searching is also available in MadCat Help.

Electronic Reserves can be accessed by logging into your MyUW account and clicking the Academics tab.

Link to Reserves from Your Course Pages

You can add a link on your web page for your course to the list of titles in MadCat by creating a "canned search." Canned searches allow you to provide a dynamic link to a particular title or set of records in MadCat. Instructions for creating canned searches can be found in the MadCat Help information at: http://madcat.library.wisc.edu/help/cannedsearches.htm.

Electronic Reserves will be automatically displayed in your Learn@UW page once we have set them up.

Remove Reserve Items for Your Courses

At the end of the semester, materials will automatically be removed from course reserve. Library items will return to the collection and personal copies will be returned to the instructor's delivery address or discarded.

A new request must be submitted each time a course is offered. Materials WILL NOT stay automatically 'on reserve' for the subsequent semester. Usually the materials will physically remain in the Reserve Collection until the summer recess. Nevertheless, unless we are notified to retain them in that collection, they will be removed and shelved in the Inactive Reserves Collection. This applies purchased titles, personal copies, and media.